Admission Associate | Woodlands Academy of the Sacred Heart | IL

 Admission Associate – Full Time Staff Position
Date Posted: March 22, 2019

Date Accepting Applications Through: Ongoing

Job Title: Admission Associate

Full or Part Time: Full Time

Exciting opportunity to develop the enormous potential of young women at a school where girls are empowered to lead.

Woodlands Academy of the Sacred Heart is one of 24 Sacred Heart schools in the United States and Canada. Sacred Heart education at Woodlands Academy is distinctive and emphasizes best practices for the education of girls and innovative practices for academic excellence. Established in 1858, the school forms global citizens and transforms young women through a dynamic of relationships that responds to the dignity of each member of the school community.

Woodlands Academy of the Sacred Heart is seeking and Admission Associate to work in the Office of Admission & Affordability. This is a full time, 12-month position, some evenings and weekends required. The Admission Associate works as part of a team in a busy and evolving admissions office. This position is a mix of administrative/office support and customer service. The Admission Associate will report to the Director of Admission and Affordability and will join a highly collaborative, innovative, and experienced faculty. 

Responsibilities Include:
  • Managing the day to day activities of the office
  • Overseeing and maintaining Senior Systems database 
  • Preparation and maintenance all application files
  • Overseeing all office mailings and correspondence
  • Coordinating the student visit “shadow day” program
  • Providing administrative support to the department
  • Participating in all office recruitment events as needed
  • Representing the office at outreach events, travel possible
Desired Skills/Qualities:
  • Self-motivated, organized, and works well independently
  • High Proficiency in Microsoft Word and Excel
  • Experience with database is preferred, Senior Systems a plus
  • Comfort level and interest in using new technology
  • Have strong written and oral communication skills
  • A sense of humor
  • Excellent interpersonal skills with adolescents and adults
  • Interested and invested in Sacred Heart education
  • Must be able to drive and have a car.
  • A bachelor’s or master’s degree in an appropriate educational field is required
  • At least three years of experience in admissions preferred
  • Experience in sales and/or marketing preferred
  • Excellent interpersonal skills, communicating clearly in written and oral forms with a diversity of constituents; detail oriented and highly organized
  • Support, implement, and model the Goals and Criteria for Sacred Heart Schools
  • Uphold professional standards of personal presentation, discretion, punctuality, and clear, direct, open communication
  • Understanding of adolescents and single gender education
  • Passion for selling the value of an all-girls high school experience
  • When appropriate, engage in the life of the school (presence at assemblies, meeting, events, etc.) 
  • A commitment to cultural diversity and ability to work with individuals from diverse backgrounds
  • A willingness to be an active, enthusiastic member of the Woodlands community
  • Upon employment: completion of Virtus: Protecting God’s Children training and successful completion of criminal offender record information and sexual offender registry information checks.

An equal opportunity employer, Woodlands Academy seeks to hire outstanding and diverse faculty who work together harmoniously toward the common mission of the school.

Please complete the application materials listed on the Career Opportunities web page of the school’s website at All applicants must submit a cover letter, resume, three written references, and a Job Faculty Application. 

Woodlands Academy of the Sacred Heart is an all-girls, Catholic, college preparatory day and boarding school in Lake Forest, IL. Visit the school’s website at and the website of the Network of Sacred Heart Schools at 

Woodlands Academy is an equal opportunity employer. Woodlands Academy does not discriminate against any individual on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, genetic information, age, disability, status as a veteran or being a member of the Reserves or National Guard, or any other classification protected under state or federal law.

Link to Full Description:
Schools of the Sacred Heart share in the educational mission of the Society of the Sacred Heart as articulated in the Goals and Criteria. The structure supporting Sacred Heart education in Canada and the United States includes the Conference of Sacred Heart Education and the Network of Sacred Heart Schools.  Together they provide services and programs to ensure vitality of mission for the member schools sponsored by the Society of the Sacred Heart.