Stone Ridge School of the Sacred Heart | Bethesda, MD | Administrative Assistant, Facilities

Stone Ridge School is seeking a full-time administrative assistant for the facilities department to begin June 2020.
Date Posted: April 9, 2020

Job Title: Administrative Assistant, Facilities

Full or Part Time: Full Time

The Administrative Assistant for Facilities must be a highly organized and detail oriented individual with excellent communication skills tasked with creating a welcoming environment at the Facilities Department. This individual’s primary role is to provide a constant daily presence in the Facilities Building and enhance the ability of the Department to continue providing excellent customer service to faculty, staff and students. This position reports to the Director of Facilities.

Position responsibilities:
Check-in all contractors and vendors utilizing our visitor management system
Distribution and organization of keys
Contractor keys
Building keys
Vehicle keys
Answering phone calls
Daily oversight for access control system, including creating door schedules for special events
Assist with submission and re-certification of all permits, licenses and inspections
Manage employee driver qualification process
Approve all SR vehicle reservations
Create and edit work orders and preventative maintenance tickets
Record keeping
Emergency drill assistance

Agree to the terms of the Employee Handbook and acknowledge the Employee Handbook as an extension of this job description
Perform other duties as assigned

This job description is subject to change at the discretion of the Director of Facilities

Essential skills and experience:
Bachelor’s Degree
Experience with Microsoft Word & Excel & PowerPoint
Excellent interpersonal communication skills
Strong ability to problem solve under pressure
High level of attention to detail and follow-through skills

Valued but not required skills and experience:
Experience working in an educational setting
Bi-lingual (Spanish & English)
General knowledge of building systems and the trades a plus

The employee is expected to adhere to all school policies, to adhere to the Goals and Criteria set forth by the Network of Sacred Heart Schools, and to act as a role model in adherence to the policies and the Goals and Criteria.

How to Apply:
Schools of the Sacred Heart share in the educational mission of the Society of the Sacred Heart as articulated in the Goals and Criteria. The structure supporting Sacred Heart education in Canada and the United States includes the Conference of Sacred Heart Education and the Network of Sacred Heart Schools.  Together they provide services and programs to ensure vitality of mission for the member schools sponsored by the Society of the Sacred Heart.