Convent of the Sacred Heart - 91st St | New York, NY | Alumnae Relations Assistant

Convent of the Sacred H­­eart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.

At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.

Alumnae Relations Assistant, Link to Apply:
Alumnae Relations Assistant
Full Time
Immediate Opening

Position: Alumnae Relations Assistant
Reports to: Director of Alumnae Relations & Associate Director of Advancement
FLSA: Non-Exempt, full-time

This full-time position reports to the Director of Alumnae Relations & Associate Director of Advancement as well as to the Director of Institutional Advancement. The Alumnae Relations Assistant works collaboratively with the Directors of the Annual Fund, Communications and other Advancement Officers.

Responsibilities Include:
  • Collaborate with the Director of Alumnae Relations on event management, including strategies and planning for Reunion, speakers, regional visits, career networking events, various Young Alumnae and Multi-generational Alumnae gatherings and other outreach initiatives.
  • Participate in the Alumnae Annual Fund campaign; work with the Director of the Annual Fund and Director of Alumnae Relations to increase alumnae participation through outreach via phonathon one-one-one emails, social media campaigns, merge letters, etc.
  • Help draft and facilitate alumnae correspondence and solicitations.
  • Author and design digital communications, including mass email outreach on FinalSite.
  • Spearhead the collection and production of Alumnae Class Notes for Les Amies.
  • Respond to general alumnae inquiries in a timely manner; manage Alumnae office e-mail account.
  • Manage digital media for the Alumnae Association and assist the Director of Communications with the school’s social media platforms (e.g. Instagram, LinkedIn, etc.)
  • Attend and help oversee all Alumnae Association committee meetings and events; organize and prepare materials; write and distribute minutes; evening hours required.
  • Identify new Class Reps and work with existing volunteers (Annual Fund and News/Notes) to bolster information flow between alumnae and Sacred Heart and to support fundraising.
  • Maintain and update alumnae information in the Raiser’s Edge database and on the Alumnae section of the Sacred Heart Web site.
  • Utilize Raiser’s Edge to create queries, reports, mailing lists and labels.
  • Coordinate and execute all mailings both in-house (print and electronic) and through the mail house.

  • BA/BS
  • At least two years alumni/ae relations experience
  • Excellent interpersonal skills
  • Excellent writing and proofreading skills
  • Strong work ethic
  • Flexible schedule
  • Microsoft Office and Raiser’s Edge mastery
  • Attention to detail
  • Independent school experience a huge plus
  • Tech-savvy (social media and general software)
  • Sense of humor

It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, gender, sex, age, national origin, ancestry, citizenship status, marital status, pregnancy, military status, Vietnam or other veteran status, sexual orientation, domestic partnership status, disability, genetic information, gender identity, unemployment status or any other status protected by law. In addition to the protected classifications included in our EEO policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement. Any employee who engages in conduct that violates this policy is subject to discipline, up to and including termination.

Schools of the Sacred Heart share in the educational mission of the Society of the Sacred Heart as articulated in the Goals and Criteria. The structure supporting Sacred Heart education in Canada and the United States includes the Conference of Sacred Heart Education and the Network of Sacred Heart Schools.  Together they provide services and programs to ensure vitality of mission for the member schools sponsored by the Society of the Sacred Heart.